Reservation Request Process
Reservation requests must submitted at least 12 days before your event in order to ensure setup and staffing needs. Requests submitted after these time periods may be declined.
If your reservation is approved a confirmation will be e-mailed to you.
Please remember your reservation is not final and your event location should not be publicized until you have received a confirmation from Campus Reservations, Events and Technical Services.
Room Set-Ups
Set-up information for the Chapel should be submitted to the appropriate Event Coordinator no later than 6 business days prior to the event. Set up requests submitted after this time period may be declined.
The Chapel has a total of 433 built-in seats with 336 seats on the lower level and 97 seats on the balcony.
The Yamaha Grand Piano on the stage may be utilized for events as long as a pianist is provided by the customer. The piano cannot leave the stage.
On the day of the event, the sponsoring organization is responsible for ensuring entrances and exits are free from obstructions.
AV Usage
A staff member from the Campus Reservations, Events, and Technical Services office must be present while the building is occupied. They will also unlock the building and then secure it at the conclusion of the event.
Direct all questions about lights, sound, and equipment to the staff member on duty at the Chapel. This representative will be responsible for making sure all AV equipment is properly turned on and connected for use by the User. Please bring your own laptop and adapters for the projection equipment.
Cancellation Policy
Sponsors must cancel reservations at least 3 business days prior to the event. Failure to do so will result in the organization being charged for all event charges or a penalty fee.
Fundraising/Solicitation
Use of University facilities for fundraising or solicitation purposes are subject to specific Board of Regents policies and must be approved by the appropriate office (see below). Fundraising or solicitation activities include but are not limited to selling any item or service, promotion of a commercial product or service, charging admission to an event, and taking donations for charity.
Registered Student Organizations – Solicitation approval is handled by the Center for Student Activities and Involvement. Please refer to their web site for policies. A solicitation request can also be submitted on this site. Requests should be submitted online at least 10 business days prior to the event.
University Departments – Solicitation approval is handled by Vending Services. For policies and contact information, please refer to their web site.
Prohibited Items
Due to the historic nature of the UGA Chapel, use of items, equipment, or props that could cause damage to the facility, flooring, etc., are prohibited.
The following conditions are strictly enforced at the Chapel:
No alcoholic beverages
No smoking
No pets
No helium balloons
No decorations on the walls inside or outside
No rice, bird seed, confetti, or bubbles inside or outside
No nails, screws, staples, tacks, tape, glue, putty, paint or any other adhesives or fasteners on inside or outside walls, doors, windows, ceilings, floors, furnishings, or fixtures
No food or beverages inside or outside.
Damages — Clean Up
All events and clean-up must conclude by 11:00 pm on any night. The User is responsible for clean- up of the premises, as well as the removal following the event of all equipment, decorations, and furnishings brought to the Chapel unless otherwise arranged with Campus Reservations in advance. An extra fee may be assessed if the scheduled time limit is exceeded.
The User will be held liable for any loss, theft, or damage to the Chapel’s grounds, furnishings, or equipment that occurs as a result of the use. In case of such loss, theft, or damage to the Chapel’s furnishings or equipment, the cost of replacement of any item will be charged to the User.
Parking
For any special parking needs or requests, contact Parking Services at 542-7275.
Failure to comply with University of Georgia policies or federal, state and local law may result in the cancellation of future existing reservations and/or restriction from the use of University facilities. Discrimination in the use of these facilities because of disability, race, religion, nationality, or sexual orientation is prohibited.
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