reserve campus spaces
Reservation Priority System
Please note the following timeline indicating when groups can reserve space in and around the Tate Student Center, Memorial Hall, Scott Hall and certain other outdoor spaces on campus. Please see the Classroom Reservations page for a timeline to reserve instructional space on campus.
- President’s & Vice President’s Offices – no more than 1 year prior to the date of the event
- Student Affairs Departments – no more than 1 year prior to the date of the event
- Other UGA Departments – no more than 6 months prior to the date of the event
- Student Affairs Advised Registered Student Organizations – no more than 1 year prior to the date of the event
- Registered Student Organizations – no more than 6 months prior to the date of the event
- UGA Community-Sponsored Events – no more than 6 months prior to the date of the event
- Governmental Agencies and Recruitment Events – no more than 3 months prior to the date of the event
- Weddings – no more than 1 1/2 years prior to the date of the event
- Private Celebrations – no more than 1 year prior to the date of the event
Please allow 5 business days to process your request. Requests for meetings or events requiring personnel (security, early building opening, etc.) should be submitted at least 12 business days prior to the event. Requests submitted less than the indicated number of days prior to your requested reservation date may be declined.
The University and its Affiliates
UGA events – Consists of events arranged by the University (including colleges, departments, units, or employees on behalf of the University) or registered student organizations for the primary benefit of the University community or an initiative of the University. Reservations for these groups must be requested by members of the registered student organization or University faculty or staff. Attendance is primarily for University faculty, staff, students, and/or Athens-Clarke County residents. Any group of University students seeking to form a registered student organization may make a maximum of three meeting room reservations under this category in the Tate Student Center, for the purpose of recruitment, prior to registering as a student organization. All charges related to a UGA event will be billed to and the responsibility of the requesting University college, department, unit, or registered student organization.
UGA-affiliated events – Consists of events arranged by the University (including colleges, departments, units or employees on behalf of the University) or registered student organizations, but attendance is not limited to University faculty, staff, students, and surrounding Athens-Clarke County residents. A UGA faculty or staff member, or a registered student organization must request the space and serve as the primary contact/planner for all event-related details. All charges related to a UGA-affiliated event will be the responsibility of the requesting University college, department, unit, or registered student organization.
UGA community-sponsored events – Consists of events arranged or sponsored by either (i) individual UGA students or groups of UGA students (other than registered student organizations), or (ii) faculty or staff of the University when not acting on behalf of the University. Attendance for such events is not limited to University faculty, staff, students, and surrounding Athens-Clarke County residents. The individual UGA student or faculty/staff member must request the space and serve as the primary contact/planner for all event-related details. All charges related to a UGA community-sponsored event will be the responsibility of the requesting UGA student or faculty/staff member and be paid prior to the date of the reservation. If you are an individual University faculty, staff, student, or department wishing to sponsor an event under this category, click on the “Make a Reservation” button below and fill out the “Non University-affiliated/UGA Community-Sponsored” request form on the next page.
Non-University Affiliated Groups
Governmental events – Consists of events arranged by federal, state and local government agencies or organizations not affiliated with the University of Georgia.
Recruitment events – Consists of events arranged for the University’s students by commercial organizations not affiliated with the University of Georgia, and solely for the purpose of employee recruitment, training, or meetings. All commercial organizations must adhere to the University’s Solicitation Policy. Groups in this category must pay any associated charges prior to date of their reservation.
Weddings/Private Celebrations – Consists of wedding parties and comparable private celebrations. Groups in this category must pay any associated charges prior to date of their reservation.
Other Individuals or Organizations – Individuals or organizations not affiliated with the University or otherwise described in one of the above categories may not reserve campus facilities or space through the CRETS team. Individuals and organizations wishing to reserve space for an event at the University through the CRETS team should seek sponsorship by a University college, department, unit, a registered student organization, or a UGA student or faculty/staff member, therefore becoming a UGA Community-Sponsored event, governed by the relevant guidelines. No affiliate of the University has any obligation to sponsor an outside group or individual seeking to hold an event on the University’s campus.
